Welcome to the Saint Anthony of Padua Mission Aid privacy policy.
Saint Anthony of Padua Mission Aid (Charity Reg. Number: 125345744RR0001, (hereinafter referred to as �Charity� or �Controller�) is a charity registered in Canada founded by the Conventual Franciscan Friars of the Basilica of Saint Anthony in Padua (Italy).
Saint Anthony of Padua Mission Aid is the controller and responsible for your personal data and for this website. The processing operations are carried out by the Provincia Italiana di S. Antonio di Padova dei Frati Minori Conventuali Area Messaggero di S. Antonio Editrice, in the role of the Processor
If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us using the details set out below.
Full name of legal entity: Saint Anthony of Padua Mission Aid
Email address: st.anthony@bellnet.ca
Operating address: Via Orto Botanico 11, 35123 Padova (Italy)
Registered office address: 100-1320 LESLIE STREET, Toronto, Ontario M3C2K9 CA
The Saint Anthony of Padua Mission Aid (SAPMA) is committed to respecting the privacy of its employees, official workers, candidates, donors, and contacts. In demonstration of our commitment to this privacy and in voluntary compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA), we have created the following Privacy Policy (the Policy). The Policy has been designed to reflect our commitment to the principles outlined in PIPEDA.
All directors, officers, employees, and volunteers of The Saint Anthony of Padua Mission Aid are required to comply with the Policy and may be given restricted access to personal information solely to fulfill the purposes as set out in the Policy.
All other persons or organizations who act for, or on behalf of, The Saint Anthony of Padua Mission Aid are also required to comply with the principles of the Policy and may be given restricted access to personal information solely to fulfill the purposes as set out in the Policy.
Principle 1 - Accountability
1.1 - The Saint Anthony of Padua Mission Aid in Canada is responsible for personal information which we collect, use, or distribute and any personal information in our custody or under our control.
1.2 - We will continually create and update procedures in accordance with the Policy to govern the handling of personal information and respond to complaints.
Principle 2 - Purposes
2.1 - The Saint Anthony of Padua Mission Aid is committed to ensuring that the purposes for which personal information is collected, used, or disclosed are identified, reasonable, and appropriate in the circumstance.
2.2 - The Saint Anthony of Padua Mission Aid will only collect personal information from employees, official workers, candidates, donors, and contacts that is necessary to fulfill the following purposes:
� To verify identity
� To assess ongoing suitability for employment and/or licensing
� To identify individual preferences
� To understand individual needs
� To provide requested products and services
� To inform regarding denominational priorities, policies and practices
� To make contact for fundraising
� To meet government requirements
Principle 3 - Consent
3.1 - The Saint Anthony of Padua Mission Aid will obtain reasonably informed consent of employees, official workers, candidates, donors and contacts to collect, use or disclose personal information except where we are authorized to do so without consent.
3.2 - Consent can be implied where the purpose for collecting, using, or disclosing the personal information would be considered obvious and the employees, official workers, candidates, donors, and contacts voluntarily provides personal information for that purpose.
3.3 - In general, the use of products and services by an employee, official worker, candidate, donor, or contact, or the acceptance of employment or benefits by an employee, constitutes implied consent for Saint Anthony of Padua Mission Aid to collect, use and disclose personal information for all identified purposes. Consent may also be implied where employees, official workers, candidates, donors and contacts are given notice and a reasonable opportunity to opt-out of his or her personal information being used for certain purposes and the employee, official worker, candidate, donor or contact does not opt-out. Individuals may withdraw their consent at any time subject to legal or contractual notice, by providing reasonable notice to SAPMA of their intent to withdraw their consent.
3.4 - The following are examples of when we may collect, use or disclose the personal information of an employee, official worker, candidate, donor or contact without their consent:
� When the collection, use or disclosure of personal information is permitted or required by law;
� When collection is clearly in your best interests and we are unable to obtain your consent in a timely way;
� In an emergency that threatens an individual�s life, health or personal security;
� When disclosure is required for archival purposes;
� When the personal information is available from a public source (e.g. a telephone directory);
� When the personal information is available through observation at a public event to which you attended voluntarily;
� When the collection, use or distribution is necessary to determine your suitability to receive an honour, award or similar benefit or to be selected for a religious, athletic or artistic purpose;
� When we require legal advice from a lawyer;
� For the purposes of collecting a debt or other obligation;
� To protect ourselves from fraud;
� To investigate an anticipated breach of an agreement or a contravention of law;
� When the personal information is voluntarily disclosed by the person to whom it applies by using equipment or data owned by the SAPMA (eg. through the use of company computers, email addresses etc.).
Principle 4 - Limiting Collection
4.1 - Saint Anthony of Padua Mission Aid will limit the collection of personal information to that which is necessary for identified purposes. Saint Anthony of Padua Mission Aid will only collect personal information by fair and lawful means and for purposes that a reasonable person would consider appropriate in the circumstances.
Principle 5 - Limiting Use, Disclosure, and Retention
5.1 - Saint Anthony of Padua Mission Aid will not use or disclose personal information for purposes other than for those for which it was collected except with the consent of the individual or as required or permitted by law.
5.2 - Saint Anthony of Padua Mission Aid will only retain personal information as long as it is needed for the purposes for which it was collected or consented to. The Christian and Missionary Alliance in Canada will maintain reasonable schedules to ensure that personal information is reviewed on an ongoing basis to determine relevance and if retention is required.
5.3 - When personal information collected is no longer relevant to its purpose or when it is permitted by law, Saint Anthony of Padua Mission Aid will ensure that it is deleted, destroyed or made anonymous in a secure manner.
Principle 6 - Accuracy
6.1 - The Saint Anthony of Padua Mission Aid will take reasonable efforts to ensure that personal information is accurate and complete.
6.2 - Saint Anthony of Padua Mission Aid will update information when it is necessary to fulfill the purpose for which the information was collected or when an individual notifies us. A request to correct personal information must be made in writing and provide sufficient detail to identify the personal information and the correction being sought. This request should be directed to the Privacy Officer.
Principle 7 - Safeguards
7.1 - The Saint Anthony of Padua Mission Aid will routinely review and update our security measures which will include: Physical measures such as locking filing cabinets and restricted access to offices as appropriate; Organizational measures, such as security clearances and policies governing access to information; Technological measures, such as the use of passwords and encryption.
7.2 - The Saint Anthony of Padua Mission Aid will update information when it is necessary to fulfill the purpose for which the information was collected or when an individual notifies us. A request to correct personal information must be made in writing and provide sufficient detail to identify the personal information and the correction being sought. This request should be directed to the Privacy Officer.
7.3 - The Saint Anthony of Padua Mission Aid shall protect personal information disclosed to third parties by contractual agreement that stipulates the confidentiality and safeguard requirements that are comparable to our own.
Principle 8 - Openness
8.1 - The Saint Anthony of Padua Mission Aid is committed to making its privacy policies and procedures available and clear to all interested parties.
8.2 - Any questions or concerns regarding our policy or procedure may be directed in writing to our office.
Principle 9 - Individual Access
9.1 - Employees, official workers, candidates, donors and contacts have a right to access their personal information, subject to limited exceptions including, but not limited to:
� Situations of solicitor-client privilege
� Situations where disclosure may reveal the personal information of another individual
� Situations where the health or safety of an individual may be jeopardized
� Situations where the information was provided confidentially, such as the references for candidates
9.2 - A request to access personal information must be made in writing and provide sufficient detail to identify the personal information being sought and should be forwarded to the attention of the office. A reasonable fee may be charged for providing access to personal information, in which case we will inform the employee, official worker, candidate, donor or contact prior to proceeding.
9.3 - In certain situations, it may not be possible to provide access to all the personal information that is held and a request may be refused in whole or in part, providing the reasons for refusal and the recourse available. For example, information may not be provided if to do so would reveal personal information about a third party or jeopardize the security of another.
Principle 10 - Challenging Compliance
10.1 - It is Saint Anthony of Padua Mission Aid�s policy that all privacy related complaints shall be investigated. Complaints made regarding the Privacy Policy or the use of personal information should be made to our office in writing.
10.2 - The procedure of Saint Anthony of Padua Mission Aid for dealing with complaints is as follows:
1. Record the date and nature of a complaint when it is received
2. Acknowledge receipt of the complaint promptly
3. Review the matter fairly and impartially, providing to the individual, where possible, access to all relevant records
4. Notify the individual of the outcome of the investigation promptly and clearly
5. If the complaint is found to be justified, we will take appropriate measures, including, if necessary, amending our policies and practices. We will also, if and as required, correct any inaccurate or incomplete information when possible
10.3 - If our office is unable to resolve the concern, the employee, official worker, candidate, donor or contact may also write to the Federal Privacy Commissioner.
How this policy is applied on the Internet
This website is not intended for children and we do not knowingly collect data relating to children.
Changes to the privacy policy and your duty to inform us of changes
Identity Data includes first name, maiden name, last name, username or similar identifier, title and date of birth.
Contact Data includes billing address, delivery address, email address and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Usage Data includes information about how you use our website, products and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We usually do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data) and information about criminal convictions and offences. However, it may happen that, by pure chance, specific data may also be processed (just think, for instance, if your mail were to reveal your religious or political orientation).
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, for the conclusion of a contract, the subscription to a newsletter or to make a donation). In this case, we may have to cancel a product you have with us but we will notify you if this is the case at the time.
How is your personal data collected?
We use different methods to collect data from and about you including through:
make donations online;
Signing up to Gift Aid;
Setting up Standing Orders;
subscribe to our publications;
give us feedback or contact us.
Where we need to perform the contract we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal obligation.
Purposes for which we will use your personal data
|
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
|
To register you as a new customer |
(a) Identity (b) Contact |
Performance of a contract with you |
|
To process and deliver your order including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us |
(a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
|
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey |
(a) Identity (b) Contact (c) Profile (d) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) |
|
|
|
|
|
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
|
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
Necessary for our legitimate interests (to study how donors use our products to develop them. |
|
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences |
(a) Technical (b) Usage |
Necessary for our legitimate interests (to keep our website updated and relevant, to develop our charity. |
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.
Cookies and other tracking system
Cookies are not used to profile users, nor are other tracking methods used.
Instead, session cookies (non-persistent) are used, but in a way that is strictly limited to the bare necessities of a safe and efficient browsing of the sites. The memorization of the session cookies in terminals and in browsers is under the user�s control where, on the servers, at the end of the HTTP sessions, information regarding cookies remain recorded in the service log files. Change of purpose
Disclosures of your personal data
How long will you use my personal data for?
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us. In some circumstances you can ask us to delete your data: see your legal rights below for further information.
Your legal rights
Request access to your personal data
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
If you wish to exercise any of the rights set out above, please contact us.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
Service providers acting as processor based in Italy and Canada who provide IT and system administration services.
Professional advisers including lawyers, bankers, auditors and insurers based in Italy and Canada who provide consultancy, banking, legal, insurance and accounting services.
Canada Revenue Agency, Canada Customs, and other regulators and authorities in the Canada who require reporting of processing activities in certain circumstances.
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
If you want us to establish the data's accuracy.
Where our use of the data is unlawful but you do not want us to erase it.
Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Last Revised: June 3, 2021